How To Create Accounts Receivable InvoicesCopy

In GnuCash, Accounts Receivable (A/R) Invoices are for goods or services sold on credit, representing money owed to you that hasn’t been paid yet. When you “post” an invoice, GnuCash automatically records this amount in a specific Accounts Receivable (Asset) account, making it trackable as money coming in (an asset) until the customer pays, at which point the invoice is marked as paid and the A/R account is reduced.

Cheat Notes:

1. Create the new invoice

• Navigate to Business → Customer → New Invoice.
• The “New Invoice” window will open. 

2. Enter invoice information 

• Invoice ID: Leave this blank for GnuCash to generate one automatically, or enter your own.
• Date opened: The current date is set by default, but you can change it.
• Customer: Select an existing customer or type the first few letters to auto-complete. You can also use the find tool.
• Billing ID: Leave this empty unless you have a specific one.
• Terms: Select a billing term from the drop-down, if applies
• Notes: Add any necessary notes for the customer.
• Click OK to open the “Edit Invoice” window. 

3. Add itemized details 

• In the “Edit Invoice” window, you can add a list of goods or services.
• For each item, enter the date, description, action (which is typically the corresponding income account), quantity, and unit price.
• GnuCash will automatically calculate the subtotal. 

4. Post and finalize the invoice 

• Once all items are entered, you can post the invoice.
• Click the Post button on the toolbar.
• This will finalize the transaction in your Accounts Receivable account.
• Enter the post and due dates, then click OK.
• You can now print the invoice or save it as a PDF from the toolbar.